Administrative Support Assistant
Company: Veterans Health Administration
Location: Loma Linda
Posted on: November 18, 2021
The Administrative Support Assistant (ASA) in the Facility
Management Service will serve as the Lead in the Administration
Section. The ASA is responsible for providing contracting officer
representative, administrative, analytical, acquisition and budget
services support, which includes: planning, monitoring, analyzing
and evaluation of current and past performance of expenditures,
equipment, work orders and staffing to include funding adjustments
to facilitate changing requirements.
Learn more about this agency
- Accepting applications
- Open & closing dates
10/21/2021 to 11/04/2021
$44,891 - $58,357 per year
- Pay scale & grade
1 vacancy in the following location:
- Loma Linda, CA
- Telework eligible
Yes-as determined by the agency policy.
- Travel Required
- Relocation expenses reimbursed
- Appointment type
- Work schedule
- Promotion potential
- Job family (Series)
0303 Miscellaneous Clerk And Assistant
- Supervisory status
- Security clearance
- Drug test
- Position sensitivity and risk
Non-sensitive (NS)/Low Risk
- Trust determination process
- Announcement number
- Control number
This job is open to
- Internal to an agency
Current federal employees of this agency. Clarification from the
This announcement is open to current, permanent Loma Linda VA
Healthcare System employees ONLY.
Major duties include, but are not limited to the Following:
- Serves as the FMS COR for the Administrative Section.
Responsible for contracts submitted on behalf of the Chief and Asst
Chief FMS, Administrative Section and Transportation office.
- Assists the Administrative Officer (AO) in reviewing contract
packages for accuracy, adequacy and completeness. The incumbent
tracks all modification packages through award and resolves any
issues identified by the contracting office. Manages FMS UDOs/ASPs
- Obtains current and or prior year funds as appropriate and
submits the contract modification packages into procurement system.
Approving official for all FMS contracts that he/she is not a COR
- Assists the AO in the administrative, analysis and support to
FMS. Incumbent develops and conducts analysis/evaluation of FMS
data for use in comprehensive presentations/recommendation to
Chief, FMS, Asst Chief FMS and AO.
- Develops and analyzes local and regional FMS informational
reports to obtain agreement, standardize service equipment, supply
and/or service requirements in support of FMS acquisition
- Develops narrative and statistical material and complies
related background information in support of requested program
budgets briefings/information requests.
- Prepares formal, consolidated budget forecast and reports on
budget execution as required by VA, VISN and facility
- Continually monitors 40 fund control points expenditures in
relation to approved budget levels. Identifies differences between
current spending and projected estimates.
- Serves as one of two individuals responsible for work orders
- Concurrently works with the FMS program analyst to design
studies, training programs and organizational strategies.
- Assists FMS Chief, AO and Section Chiefs with developing
realistic quality improvement plans.
- Consistently communicates and treats customers (veterans, their
representatives, visitors, and all VA staff) in a courteous,
tactful, and respectful manner and provides the customer with
consistent information according to established policies and
procedures. Work Schedule: Monday thru Friday, 7:30 am - 4:00
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
- Participation in the seasonal influenza vaccination program is
a requirement for all Department of Veterans Affairs Health Care
- Participation in the Coronavirus Disease 2019 (COVID-19)
vaccination program is a requirement for all Department of Veterans
Affairs Personnel Qualifications
To qualify for this position, applicants must meet all requirements
by the closing date of this announcement, 11/04/2021.
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-06 position you must have served 52
weeks at the GS-05. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. If the most recent SF-50 has an effective
date within the past year, it may not clearly demonstrate you
possess one-year time-in-grade, as required by the announcement. In
this instance, you must provide an additional SF-50 that clearly
demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal
employees applying for reinstatement as well as current employees
applying for Veterans Employment Opportunities Act of 1998 (VEOA)
appointment. You may qualify based on your experience and/or
education as described below:
- Specialized Experience: You must have one year of specialized
experience equivalent to at least the next lower grade GS-05 in the
normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are
not limited to: Performing work involving the collection,
compilation, and/or tracking of data and statistical information;
Entering pertinent information into an automated tracking system;
Overseeing preparation of paperwork required to allow award of
contracts; Processing receipts, manifests, purchase orders, data
and contract information for Safety section, Interfacing and
collaborating with larger healthcare system providers including VA
and Non-VA agencies, community hospitals, long-term care
facilities, and community based programs.
- Education: Applicants may substitute education for the required
experience. To qualify based on education for this grade level, you
must have graduate education directly related to the work of the
position. You will be rated on the following Competencies for this
- Budget Administration
- Contract Administration
- Customer Service
- Performance MeasurementExperience refers to paid and unpaid
experience, including volunteer work done through National Service
programs (e.g., Peace Corps, AmeriCorps) and other organizations
(e.g., professional; philanthropic; religions; spiritual;
community; student; social). Volunteer work helps build critical
competencies, knowledge, and skills and can provide valuable
training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work
per week. Part-time experience will be credited on the basis of
time actually spent in appropriate activities. Applicants wishing
to receive credit for such experience must indicate clearly the
nature of their duties and responsibilities in each position and
the number of hours a week spent in such employment.
Physical Requirements: The work is considered sedentary, but there
are some physical demands. Typically, the employee sits comfortably
to do the work. However, walking; standing; bending; carrying of
light items such as papers, books, small parts; moving equipment
from unit to unit; moving stocks of forms from different areas
within the facility.
For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
A transcript must be submitted with your application if you are
basing all or part of your qualifications on education
Note: Only education or degrees recognized by the U.S. Department
of Education from accredited colleges, universities, schools, or
institutions may be used to qualify for Federal employment. You can
verify your education here: click apply for full job details
Keywords: Veterans Health Administration, Fontana , Administrative Support Assistant, Administration, Clerical , Loma Linda, California
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