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Administrative Assistant

Company: RemX
Location: Fontana
Posted on: January 17, 2020

Job Description:

Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.

Essential Functions:

--- Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.

--- Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

--- Takes minutes.

--- May perform desktop publishing.

--- Uses a variety of software to compose letters/prepares reports for executive/manager review.

--- Maintains confidential department files and records.

--- Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.

--- Screens telephone calls/visitors, refers to appropriate staff member.

--- Interprets policies and procedures in response to inquiries.

--- May provide information to top level management, Board Members. etc.

--- Reviews/screens manager/executives mail, researches issues and provides recommendations.

--- May provide training/direction to other non-exempt personnel.

Job Requirements

Basic Qualifications:

--- Minimum three (3) years of secretarial/administrative or comparable experience.

--- 2-year degree required, 4-year degree preferred.

Additional Requirements:

--- Advanced writing, reading and arithmetic skills required.

--- Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.

--- Strong customer service skills required to communicate effectively with all levels of management internal/external.

--- Initiative and analytical ability to research and prepare reports.

--- Proficient with software used by the department (i.e.: Payroll System, MS Word, Excel).

--- Proficiency in MS Word & MS Excel must be demonstrated through testing.

--- Word processing speed: 40 wpm required.

--- Must be able to work in a Labor/Management Partnership environment.

Keywords: RemX, Fontana , Administrative Assistant, Administration, Clerical , Fontana, California

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